Manual/FAQ/The Prezi Manual/Managing your prezis

Using Prezi folders

David Hooker
posted this on December 10, 2013, 14:08

Just a moment...

It's easy to organize your prezis into folders, which you can then share with whoever you want. 

Check out our video to learn how to use folders in Prezi:

To create a new folder, you'll need to open your prezi library

From here, you'll see a number of options. 

folders_-_first_page.png

Creating a new folder

 Click 'New folder...' to create a new folder. 

After clicking, you'll see the new folder space open up. 

new_folder.png

To change the name of the folder, hover your cursor over 'Untitled folder' until you see the pencil icon. 

change_folder_name.png

Click the pencil to change the name of your folder. 
Type your text and click 'Rename' to set the name of your folder. Click 'Cancel' to keep the name you have. 

my_first_prezi_folder.png

Adding a prezi to a folder

The easiest way to add a prezi to a folder is simply by dragging it and then dropping it into the folder you want it to be in. 
Select the prezi from your prezi library, hold down your mouse or trackpad button, and drag the prezi to your desired folder. Wait for the folder to outline in grey before releasing your mouse or trackpad button. 

drag_and_drop.png

Alternatively, you can find the thumbnail of the prezi you want to add in your prezi library, and then, click the folder icon that appears in the upper-right corner of the thumbnail. 

Screenshot_2014-02-21_10.22.36.png

Then check the box of the folder or folders that you want that prezi to belong to. 

 

Notes:
You can add prezis you created yourself and prezis created by others to a folder.
If you add a prezi to a folder, everyone with access to the folder will receive an email notification like the one below. 
If you place a Private prezi in a folder, everyone with access to the folder will gain access to the prezi.
Anyone that you invite to a folder will be able to invite others to that same folder. 

Screen_Shot_2013-12-11_at_5.15.22_PM.png

Managing who can and can't see a folder

1. Adding someone to a folder

To manage who has access to your folders, select the folder from your prezi library as it appears on the left-hand side. 

Screenshot_2014-02-21_10.40.32.png

Click 'Add viewer' to give someone access to your folder. 

From the popup that appears, add the email address of the person you want to add and then click 'Add'.

manage_folder.png

You will then see them appear in the list of people who can access your folder. 

The person who you have added to the folder will receive an email notification like the one below:

Screen_Shot_2013-12-11_at_5.14.14_PM.png

Note: If you add someone who does not have a Prezi account to a folder, they will be required to sign up for Prezi before they are able to see the contents of the folder. 

2. Removing someone from a folder

 After selecting the folder from the list on the left-hand side of your prezi library, click the cog icon and then 'Manage folder' to bring up a popup window.  

cog_icon_-_manage_folder.png

From here you can remove anyone from the folder. Simply click the trash icon next to the name of the person you want to remove from the folder. This also applies when you want to remove yourself from a folder that someone shared with you. 

Screen_Shot_2013-12-11_at_5.13.10_PM.png

 

To delete a folder

Again, after selecting the folder from the list on the left-hand side of your prezi library, click the cog icon and then click on 'Delete folder...'. You will be prompted to make sure you want to delete the folder.

cog_icon_-_manage_folder.png
Note: Deleting the folder will not delete the prezis contained within it. 

Folders for Multi-license holders

If you're part of a multi-license group, you will see a default folder with your company name in your folder list.
Every member of your license group will have access to the folder.

 

 
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